How do I print a staff schedule for 1 week, 4 weeks and 1 month?

Step 1: Open the Print Menu

1. Navigate to the Schedule Tab/Staff View or Shift View.

2. Locate and click the Print icon in the upper right corner above the schedule grid.

    

Step 2: Select the Schedule Type

You will see 3 schedule report options depending on the time range you want to print.

Schedule

• Prints the staff schedule for one week.

Schedule (Month)

• Prints the staff schedule for one full calendar month.

• Note: You may also print a Monthly report for an Individual User on the Monthly Schedule Tab

Schedule (4 Weeks)

• Prints the staff schedule for a four-week period.

Step 3: Choose Your Date Range

Each schedule type allows you to select the appropriate date range.

• Schedule – Defaults to the current week

• Schedule (Month) – Defaults to the current month starting on the 1st

• Schedule (4 Weeks) – Defaults to the current four-week period starting on the 1st day of the current week

You can adjust the dates within the allowed time range before printing.

Step 4: Filter the Schedule Content

You can refine the schedule by selecting which information to include.

• Zones

  • Choose which zones to include in the printed schedule.

  • Default: All zones selected.

• Duties

  • Choose which duties should appear in the printed schedule

  • Default: All duties selected.

Step 5: Additional Display Options

Depending on the schedule type, you may have additional display settings.

For Schedule (Month) and Schedule (4 Weeks)

Choose how shift information should appear:

• Display as Time Range
  Example: 9a–5p

• Display as Hours
  Example: 8

For Schedule (Weekly)

You can choose to include or exclude:

• Notes and Assignments

• Unscheduled Users with Approved Time Off

Step 6: Choose How the Schedule Is Organized

You can control how the schedule is grouped when printed.

Print Layout Options:

• One Combined Schedule (Default)

• Separate Schedules per Zone

• Separate Schedules per User

Divide Schedule by Duty

Checking Divide Schedule by Duty will organize the schedule so staff members are grouped duty by duty.

Step 7: Select the Staff Sort Order

Choose how staff names should appear in the printed schedule:

• Schedule Sort Order (Default)

• Last Name, First Name

• First Name, Last Name

Step 8: Select Output Format

Choose the file format for the printed schedule:

• PDF (Default)

• HTML

PDF is recommended when sharing or printing official copies.

Step 9: Choose Page Orientation

For the Weekly Schedule option, you can select page orientation:

• Portrait (Default)

• Landscape

Landscape orientation can be helpful when printing schedules with more staff or shifts. NOTE: Schedule (4 Weeks) and Schedule (Month) both print in landscape orientation to fit the large number of days on one sheet.

Step 10: Generate the Schedule

Once you are satisfied with your selections:

1. Review your settings in the Print Modal.

2. Click Print.

Your schedule will then be generated in the selected format.