How do I print schedules and related reports in SchedulePop (an overview)?

Where to Find the Print Function

The Print option is available directly within the schedule interface.

You can find it in the upper right corner above the schedule grid when viewing the schedule in the following views:

• Staff View

• Shift View

• Monthly View

Simply click Print to begin generating a report.

Accessing the Print Modal

The Print Modal allows you to select which report you want to generate and configure various print options.

The Print Modal is available when printing from:

• Staff View

• Shift View

These views provide access to a variety of printable reports and customization options.

When printing from Monthly View, the system generates a print-ready version (in HTML or PDF) of the calendar without opening the full Print Modal.

Available Printable Reports

SchedulePop includes multiple printable reports designed to highlight different types of scheduling data.

Each report pulls specific information from the schedule, depending on the report type.

These are the Scheduling reports available in Staff and Shift View:

• Schedule (4weeks) - Displays the staff schedule for a selected 4 week span
• Schedule (Month)- Displays the staff schedule for a selected month
• Schedule - Displays  the staff schedule for a selected week
• Daily Duty Schedule- Displays the staff schedule for a selected day organized by duty\

• Weekly Duty Schedule – Displays the staff schedule for a selected week organized by duty

• Daily Staff Posting (BIPA) - Generates a compliance-style daily staffing posting based on the specific report generation set in Location Setting.
• Labor Costs- Calculates the cost of staffing in comparison with set budget (available only to Budget Manager and Location Administrator)
• Daily Staff Deployment- Funnels all scheduled shifts into 3 standard shifts 

• HPPD Report – Used for staffing analysis and regulatory reporting (1 Week)

• HPPD Schedule Export (4 Weeks)- Used for staffing analysis and regulatory reporting (4 Weeks)

• 530 Form – Designed for specific compliance reporting requirements

• (Facilities Usages Report- only applies to a small and select clients using the facilities feature)

Each report focuses on different staffing insights, and selecting the correct report depends on the information you want to review or share.

Report Output Formats

Most reports can be generated in one of the following formats:

• HTML (opens in your browser for quick printing)

• PDF (downloadable and formatted for distribution)

Exceptions are: Daily Staff Posting, HPPD Report, 530 Form, HPPD Schedule Export (Excel Only)

Report Date Ranges

Different reports support different date ranges depending on their purpose.

Common options include:

• Daily reports

• Weekly reports

• 4-week reports

• Monthly reports

The available date range will depend on the report you select within the Print Modal.

Filtering Reports by Zone or Duty

Many reports allow you to narrow down the data displayed by applying filters.

For example, you may be able to generate reports that only show:

• Specific zones

• Specific duties

Filtering reports helps managers focus on the information that is most relevant for their needs.

Additional Customization Options

Some reports include additional settings to control how the schedule information is displayed.

Depending on the report, you may be able to customize:

• Show notes and assignments

• Landscape orientation for printing

• Staff sort order

• Show staffed shifts

• Show open shifts

• Exclude staffed or open shifts

• Show unscheduled users with approved time off

These options allow you to tailor reports for different operational or compliance purposes.